Job Announcement: 

Administrative Assistant

Beatrice Institute (BI), a Pittsburgh-based initiative fostering education and research in the Christian intellectual and cultural traditions, seeks a temporary, part-time Administrative Assistant to support our team from October 2025 through May 2026, working 15-20 hours per week. The Administrative Assistant will work closely with the Executive Director and Development & Communications Manager in two main administrative areas: data management and event staff support.

The position pays $18-20/hour. A minimum of 2 years of administrative experience is preferred but not required. 

Qualified applicants will:

• Be able to attend standing weekly virtual meetings and occasional in-person meetings.

• Be expected to assist with and attend approximately 6 in-person, public events.

• Be a good communicator, detail-oriented, and organized.

• Collaborate well, ask good questions, and be comfortable giving and receiving constructive criticism.

• Be willing to learn and master administrative procedures.

• Take a proactive approach and embrace ownership over assigned projects.

• Have a keen interest in higher education, academic environments, student engagement, and Christian studies.

Responsibilities include, but are not limited to:

• Data Support Functions:

  • Process organizational payments, including sending checks and paying bills.

  • Enter new profiles and contact information into Salesforce (SF).

  • Add new Mailchimp subscribers into Salesforce and keep mailing lists accurate.

  • Assist in the collection and composition of data and metrics for board meetings and quarterly reports.

  • Manage donor appreciation tasks, such as mailing t-shirts and thank-you cards to donors.

  • Manage the execution of quarterly report mailings.

  • Conduct interviews with alumni and record findings for organizational use.

• Event Support Functions:

  • Assist in day-of event coordination (pick up catering, supplies, and other event-related items as needed; set-up, tear-down, and clean-up; take photographs during events and upload them to the organization archives on the same day, etc.).

  • Serve as an on-site (or virtual) administrator for events and seminars when senior staff are unavailable.

  • Update and maintain the organization’s website with current information and event materials.

  • Create and monitor event RSVP forms.

  • Record event attendance (and update participant information) in Salesforce.

  • Locate lunch locations and make dinner reservations.

The position will remain open until filled with a start date no later than November 3, 2025. The position is largely remote, but candidates must live in Pittsburgh. Please send resume and cover letter to admin@beatriceinstitute.org.

We will review applications and conduct interviews on an ongoing basis until the position is filled.